Sample Offer Letter to Purchase Property – What You Need to Include [Template]

Sample Offer Letter to Purchase Property

If you are not interested in pursuing the Airbnb rental arbitrage route and have the means to make a down payment, it would be beneficial to draft a sample offer letter for purchasing the property. This will help demonstrate your intent and persuade the home seller that you are the ideal candidate. In a competitive market, it’s likely that you won’t be the only interested buyer for a property. 

Writing a sample offer letter to purchase a property for vacation rentals can be challenging, even for skilled writers. Writing offer letters can be challenging because you want to grab the recipient’s attention without appearing desperate. 

In order to enhance your chances of success, it is important to include certain essential personal details and consider other key takeaways when writing offer letters. 

What is an offer letter for purchasing property

What is an offer letter for purchasing property?

A sample offer letter to purchase a property is a formal letter that a potential buyer writes to the sellers to express their intention to buy the specific property. 

Buyers can utilize it as a means to effectively communicate with the seller, highlighting the reasons why they are the most suitable and desirable buyer. Essentially, you can consider it as a cover letter that you include when applying for a job opening. 

Is it necessary to have a real estate offer letter?

Is it necessary to have a real estate offer letter?

Although this letter is not mandatory, it is highly recommended that you take this additional step and include it along with your concrete offer.

It may be surprising, but having the highest offer does not guarantee automatic success. 

The seller should also consider other factors when evaluating the multiple offers they have  received. 

Are you still unsure about the value of putting in the extra effort to write an offer letter? There are three ways in which an offer letter template can be beneficial to you:

1. Demonstrates your determination

Properties in competitive markets are likely to attract a significant number of offers. This can pose a challenge for the current owner in evaluating all the offers on an equal basis. In this scenario, it is probable that they will create their own set of criteria to narrow down the offers to just two or three. 

If an offer is received without a letter, it may be disregarded by the seller as they may question the seriousness of the buyer. 

2. Building a Personal Connection

Although a business transaction, it is important to acknowledge that the seller may have emotional attachments to the property being sold. I understand what you’re saying. Our homes are the setting for many cherished memories. It could be the place where they started a family or where they enjoyed their retirement. 

By dedicating time to writing a letter, you have the opportunity to establish a personal connection with the seller. This will assist the seller in bidding farewell to the place they have likely called home for many years, with the reassurance that the next owner will continue to take good care of it. 

3. This demonstrates that you possess strong organizational skills.

Nobody enjoys a lengthy process, especially when their financial situation requires them to sell the property promptly. A house offer letter can demonstrate that you are well-prepared and organized, indicating that the sale is likely to proceed smoothly without any issues. 

When drafting an offer letter to purchase property, it is important to include certain key elements. These elements will help ensure that your offer is clear, professional, and legally binding. 

What to Put in Your Letter of Offer to Buy a House

What to Put in Your Letter of Offer to Buy a House

As we’ve already said, you don’t have to write an offer letter. It’s not a formal document, and it’s not required, so there aren’t any strict rules you have to follow. Still, there is a style for real estate offer letters that can help you remember to include all the important details. 

Using this style will also help you find the right tone, which is one of the most difficult things to do. 

1. Write to the owner

Instead of just writing “Dear Seller” in the salutation, it’s a good idea to include their title and last name. This will help you make a human connection with the seller, which can help you in your efforts. On the paper, you should also write their address. 

2. Check that the property’s information are correct.

It’s possible that the seller has more than one home for sale right now. Make sure to write down the information of the property you want to buy so there is no confusion. 

3. Say how much you’re willing to pay.

It is very important to have important information, like how much your offer to buy is, in writing. So, make sure the letter has this amount again. To keep things easy, you can leave out things like taxes and other fees. 

4. Briefly describe your payment plan

Not only does telling the seller about your payment plan show that you are serious, but it can also protect you by making sure that everyone is on the same page and that no standards have been set. 

You can say a few things about yourself that are important without making this a friendly letter to a friend. You can say, for example, what about this property and the town around it made you want to buy it. If you like to surf, maybe you’ve always wished you could do it every day.

When you look at the house, pay attention to the furniture. This will help you get to know the seller on a more personal level. For example, if it has a study with a lot of books, you could say that you’re looking forward to having a place to read. 

Obviously, you should only think about the good things. This is not the time to say that you want to save money by buying a house that needs work. Basically, you want to include important and interesting details. 

6. Clauses about conditions or exclusive rights

You might want to add a few qualifiers. You might want to hire a professional company to do a home check on a certain date or get an independent appraisal first. There’s no reason why you shouldn’t put this in your letter. 

7. Add a good until date.

In the business of renting out homes, time is money. It’s a good idea to say how long your deal is good for. Most of the time, this will take about two weeks. 

Your goal isn’t to put pressure on the seller. Instead, you want to make sure you don’t waste time on this deal while other good properties are bought up. 

What Shouldn't Be Included in the Real Estate Offer Letter You Send Out

What Shouldn’t Be Included in the Real Estate Offer Letter You Send Out

Your application may suffer if you include an excessive amount of personal information. The following are some items that, if expressed at all, should be kept to a minimum. 

1. Information that is either too private or not pertinent to the discussion

It is considered best practice to omit personal information such as ethnicity, religion, and gender when writing these kinds of letters. In point of fact, there may be regulations in place that make it illegal for sellers and real estate agents to take into consideration personal facts such as these. These laws may vary depending on the locality. 

2. A comprehensive breakdown of your current financial situation

It is not necessary for the seller to be aware of the number of other fixed assets you own or the fact that you regularly spend a substantial amount of money on shoes. Your bid price and the terms of your payment plan are the only pieces of financial information that are relevant. 

3. Sob tales, rhetoric that is pushy or too appealing, or pleadings that are desperate

While it is important to convey that you enjoy the home and the community, you should avoid giving the impression that you are overly invested in the transaction. This is one of the most typical errors that prospective purchasers make. 

In the same way that you want to pay the least amount possible, the seller wants to make the most amount of money possible. If you give the appearance that you are willing to basically do everything to purchase this ideal house, the seller may take that to mean that you are willing to pay more than the price that was first offered or even the asking price. 

Additionally, it is not difficult to determine whether or not someone is being serious. Therefore, you should avoid giving the idea that you wish to take advantage of your personal circumstances in order to obtain a better bargain for yourself. 

4. Elaborating on the aspects of the house that you find unappealing

As was just discussed, it is highly possible that the seller has some kind of personal connection and emotional attachment to the property that they are selling. Even if they have put it up for sale, that does not imply that they are no longer interested in purchasing it. In addition to that, it is quite likely that they have put a significant amount of both time and money into the property over the years. 

When you bring out aspects of the property that you do not like, the other person may take it personally and perhaps feel insulted by your comments. Keep the details of your home improvement plans to yourself. 

Now is not the time to explain that you intend to construct an entertainment room by excavating a significant portion of the lawn to create way for it. 

Even if you simply intend to paint a few walls, you should still keep this information to yourself. It is possible that it is a good concept and that it would increase the value of the property; yet, it is recommended that it not be mentioned. It is impossible to predict whether or not they would recognize the potential that their property possesses and opt to keep it instead of selling it. 

Should You Also Provide the Real Estate Agent with a Copy of the Offer Letter?

You are free to negotiate the terms of your offer directly with the property owner if you so choose. Sending it also to the real estate agent is not an absolute need.

You are not need to send the offer letter to the real estate agent; however, it may be a good idea to receive their feedback. They bring years of expertise to the table, as well as significant interpersonal skills, when it comes to the process of negotiating. 

Free Template Offer Letter - Sample Offer Letter to Purchase Property 

Free Template Offer Letter – Sample Offer Letter to Purchase Property 

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]


[Home Seller’s Name]

[Home Seller’s Address]

[City, State, Zip Code]

Subject: Offer to Purchase [Property Address]

Dear [Home Seller’s Name],

[Write a short introduction about yourself, including reasons for wanting to purchase their property]

I hope this letter finds you well. I am writing to express my strong interest in purchasing your property located at [Property Address]. We have thoroughly researched the market and believe that your property aligns perfectly with my needs and investment goals.

I am a serious and committed buyer who is not pursuing the Airbnb rental arbitrage route. We have the financial capability to provide a substantial down payment and secure the necessary financing for the remaining balance. This ensures a smooth and efficient transaction.

[Relate to the seller, please do not sound desperate or include any sob stories here…]

Having carefully considered various properties, I am confident that your property stands out among the rest. Its exceptional location, unique features, and potential for vacation rentals make it an ideal investment opportunity. I genuinely believe that I am the right person to own and manage this property successfully.

[Refer the the financial details of the deal, down payment info, closing date, deal timeline…]

In order to demonstrate my sincere intent and commitment, I am enclosing a formal offer to purchase your property. The offer includes a purchase price of [Offer Price] and a proposed timeline for closing the deal. I am open to negotiating the terms to reach a mutually beneficial agreement.

[Summarize why you are interested and how it will help you]

I understand that there may be other interested buyers due to the competitive market. However, I am confident that my offer stands strong, backed by my solid financial position and genuine passion for this property. Please be assured that I will make every effort to ensure a smooth and efficient transaction process, keeping your best interests in mind.

Please review my offer and consider it seriously. I am available at your convenience to discuss any aspects of the offer or answer any questions you may have. Please feel free to contact me via email at [Email Address] or phone at [Phone Number].

Thank you for considering my offer. I look forward to the opportunity to acquire this exceptional property and embark on a successful journey as its owner. I await your response and hope to move forward in the purchasing process.


[Your Name]

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